2021 school portrait day agreement

  • PAYMENT - No payment or retainer is due to Ashley Brown LLC. All payments will be paid to Ashley Brown LLC by students/families on a per-transaction basis, and based on our standard school portrait day price list (subject to change in the future).

  • COMMUNICATION - Your school is responsible for promptly relaying all information to students (original school portrait day, make up date, ordering info) as well as relaying any concerns or questions that students and families may have to Ashley Brown LLC.

  • SCHEDULING - Your school is responsible for scheduling each class & any appropriate staff members, with Ashley Brown LLC’s suggestions & guidance on timing and flow of the day.

  • FAILURE TO PERFORM - If our photographer(s) are unable to attend school portrait day due to illness, emergency, fire, casualty, strike, act of God or causes beyond our control, Ashley Brown LLC will make every effort to reschedule the event. If a reschedule is unable to be agreed upon, Ashley Brown LLC shall have no further liability. Further, if we are unable to deliver images due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of Ashley Brown LLC, liability shall be limited.

  • PHOTOGRAPHERS - Our team of photographers (1-2 photographers, based on the size of your student body) is chosen at the discretion of Ashley Brown LLC. All photographers are of comparable quality and professionalism.

  • RAINDATE - A raindate will be scheduled and utilized at the discretion of Ashley Brown LLC. Rain date determination will be made by 7 AM on school portrait day.

  • MAKE UP DATE - (1) make up/reshoot date will be scheduled, and no reshoots will be offered beyond that date. Retakes will be limited to those students who miss the originally scheduled photography date or obvious errors with the original photograph. Ashley Brown LLC retains discretion in declining retake of photographs based on client’s dissatisfaction.

  • ASSISTING STAFF - (1) to (2) staff members or PTA members must be assigned to be on site for the duration of the school portrait day(s) to help with the arrival & departure of students, organization, and ensuring a smooth flow of the day.

  • PROPRIETARY INFO - Ashley Brown LLC's school portrait program verbiage & collateral is proprietary information and is not to be shared with other photographers, current or future.

  • COPYRIGHT - All photographic materials, including proofs & previews, are the exclusive property of Ashley Brown LLC. All orders must be placed within the outlined schedules. No products, including digital files, will be released until the agreed upon amount is paid in full.

  • VIEWING OF IMAGES - Each child’s images will be selected by Ashley Brown LLC & made available for viewing by families in a secure online gallery. Paper proofs are not available.

  • DONATION - Ashley Brown LLC will provide a check to the school in the amount of 10% of order profits upon the conclusion of the school portrait day ordering & distribution of orders.

  • INDEMNIFICATION - Ashley Brown LLC shall be held harmless for any and all injury during the course of the event and the immediately surrounding events.

  • TERMINATION OF AGREEMENT - This agreement may be terminated at any time by either party with 24 hour written notice.